Built for EU AI Act readiness

Your company is already using AI. Is your evidence ready?

Evidence OS helps European companies inventory AI usage, classify EU AI Act exposure, assign obligations, store proof and export executive reports before audits, clients or regulators ask for them.

Start AI Act Exposure Scan View sample report

Operational tooling for AI governance teams, DPOs, compliance managers, HR leaders and European SMBs.

Readiness score 62%

AI recruiting tool Possible high-risk

Marketing content generator Article 50 transparency

Developer coding assistant Internal productivity

Open obligations

Assign human oversight owner
Request vendor AI documentation
Store AI literacy evidence

AI inventory Risk classification Evidence vault Vendor passport Article 50 logs Executive reports

The compliance gap

AI is becoming a commodity. Governance is not.

Employees are adopting ChatGPT, Copilot, Claude, Gemini, AI recruiting platforms, chatbots, image generators and SaaS products with embedded AI faster than internal governance processes can keep up.

Most companies cannot answer four basic questions with confidence:

What AI systems are we using?

Which ones trigger EU AI Act obligations?

Who reviewed the risk?

Where is the evidence?

Evidence-first AI governance

A practical workspace for companies that deploy AI

Evidence OS is not another generic legal checklist. It is the operational layer where AI usage, risk decisions, obligations and proof are managed day to day.

AI inventory

Map AI tools, vendors, departments, data types, purposes and deployment models in one place.

AI Act exposure scan

Run a guided assessment to flag minimal risk, transparency obligations, possible high-risk use and urgent legal review areas.

Obligation planner

Turn assessment results into actionable tasks for AI literacy, vendor documentation, human oversight, logs and disclosure.

Evidence vault

Store policies, screenshots, training records, vendor documents, review logs and transparency records against each AI system.

Vendor AI passport

Track provider instructions, DPAs, security documents, AI functionality, model information and missing documentation.

Executive reports

Export clear reports for management, legal, clients and auditors: inventory, risk distribution, open actions and evidence gaps.

Designed for the AI Act timeline

Prepare evidence before the pressure arrives.

The EU AI Act is being applied in phases. Companies need practical records: who uses AI, why it is used, which obligations were considered and what evidence exists.

Now

AI literacy and prohibited practices

Map AI usage, identify risky practices and record role-based training evidence.

Aug 2026

Transparency and disclosure readiness

Prepare notices, content disclosure logs, chatbot notices and publication evidence.

High-risk governance workflows

Document vendor instructions, human oversight, logs, incident paths and impact assessments where required.

Where Evidence OS starts

Focused workflows for real AI use cases

Hiring AI Risk & Evidence Scan

For teams using AI to screen CVs, rank candidates, assist interviews, monitor workers or support HR decisions.

Recruiting AI inventory
Preliminary Annex III exposure assessment
Human oversight record
Candidate and worker notice checklist
Vendor documentation evidence

Article 50 Readiness Pack

For agencies, media teams and brands using AI to generate or manipulate public content, ads, images, video or chatbot responses.

AI content policy
Disclosure decision log
Approved disclaimer templates
Publication evidence and screenshots
Review workflow for synthetic media

Chatbot Transparency Workspace

For companies deploying AI assistants, customer-service bots or internal helpdesk automation.

Direct interaction notice checklist
Escalation and human handover record
Knowledge-base scope documentation
Incident and hallucination log
Customer-facing disclosure evidence

Vendor AI Passport

For procurement, legal and compliance teams reviewing SaaS products with embedded AI functionality.

AI vendor questionnaire
Provider role and data-flow notes
Missing documentation tracker
DPA and security evidence vault
Renewal and review reminders

From chaos to evidence

How the AI Act Exposure Scan works

Inventory

List the AI systems, tools and vendors already used across your organisation.

Classify

Run a guided exposure assessment to identify transparency, high-risk or urgent review areas.

Assign

Convert results into tasks with owners, priorities, due dates and evidence requirements.

Evidence

Attach policies, training records, vendor files, disclosures and review logs in one vault.

Report

Export a management-ready report showing AI usage, risks, gaps and next actions.

Start lean

Get your first AI Act Exposure Scan

We are onboarding a small number of early European companies and partners. Submit your details and we will reply with the next steps for an initial scan.

Quick signal check

We use AI in hiring, credit, education, insurance or worker management We publish AI-generated content or use AI chatbots We do not have a central AI inventory or evidence vault

Select any that apply.

Name

Work email

Company

Main AI use case

What would you like to assess?

This static form opens your email client. To connect it to a CRM later, replace the mailto handler in script.js.

Early access pricing

Start with a scan. Expand into a workspace.

Exposure Scan

From €750

One-off diagnosis for teams that need a practical starting point.

AI inventory workshop
Preliminary risk classification
Evidence gap report
30-day action plan

Request scan

Recommended

Business Workspace

From €299/mo

For companies that want to keep AI governance evidence alive.

AI inventory and assessments
Obligation tracker
Evidence vault
Vendor passport
Executive reports

Join early access

Partner

Custom

For GDPR, compliance, cybersecurity and legal advisors serving multiple clients.

Multi-client workspace
Co-branded reports
Reusable questionnaires
Partner enablement

Become partner

FAQ

Important notes before you start

Does Evidence OS provide legal advice?

No. Evidence OS provides operational tooling for AI governance and compliance readiness. Classifications and obligations should be reviewed by qualified legal or compliance professionals.

Is this only for companies building AI models?

No. Evidence OS is designed for deployers too: companies using AI tools, SaaS products, chatbots, recruiting software, content generators or coding assistants in a professional context.

Can this replace our DPO, legal counsel or compliance team?

No. It helps those teams work faster by centralising inventory, assessments, tasks, evidence and reporting.

Where should we begin?

Start with an AI Act Exposure Scan: inventory your AI usage, classify exposure, identify missing evidence and define the first 30-day action plan.

Make your AI usage visible, reviewable and evidence-ready.

Start with a focused exposure scan and turn scattered AI usage into a governed evidence workspace.

Start AI Act Exposure Scan